Instructions for Onsite Participants/Presenters:
The physical rooms will be fully equipped with a computer, a camera, and speakers.
Please make sure you are available for your session at least 10 minutes before it is scheduled to start.
Presenters are asked to bring their presentation on a USB. You will need to transfer your file to the computer prior to the start of the session. We are unable to accept presentations on personal laptops given the technical complication of the equipment and zoom.
Presentation Format: PowerPoint Presentation / Keynote / PDF format should be set to either 4:3 or 16:9 ratio.
Please note that the physical room will act as another online participant. Therefore, speakers will need to share the screen during their presentation and take into account their proximity to the microphone and camera.
Click here for guidelines on how to use zoom.
Technical support will be available throughout the session onsite and online.
Instructions for Online Participants/Presenters:
Links will be provided by email to all registered and paid participants.
Presenters will need to be online at least 10 minutes before your session – Please check the program for the time slot allocated to your talk.
The session chair will moderate the Q&A that can be done by two channels:
Live – participants may raise their virtual hand and address the question once the chair gives them the floor.
Chat– participants may post their questions on the chat function of Zoom. The session chair will address the question on their behalf.
Click here for guidelines on how to use zoom.
Technical support will be available throughout the session onsite and online.
Instructions for Session Chairs
A second laptop will be placed on the head table connected to the room. The chair will have to:
1) Make sure that the screen/presentation is properly shared through Zoom.
2) Moderate the chat for comments/questions.
Question will be done via two channels:
1. Live – participants may raise their hand or virtual and address the question once the chairs gives them the floor.
2. Live – participants may post their questions on the chat function of Zoom. The session chair will address the question on their behalf.